Buyers get any item's last price, lead time and rejections in one answer

Buyers ask on Teams about any item. The assistant answers from orders and receipts in Odoo, supplier emails in Outlook and inspection reports in Google Drive, with a link to each source.

Used day to day by
  • Purchase team
  • Purchase head
  • Stores team

What the assistant uses here

Answers from your systems, within each person's access.

  • Channels Reaches people where they already talk
  • Your approval Acts in your systems only after a person approves

How it runs with AI

The buyer asks on Teams in plain words. Within a minute the automated assistant answers with the last price, the lead time worked out from Odoo receipts, any price change in supplier emails and the rejection record from the inspection reports, with a link to each. The buyer goes into every reorder and supplier call with the full history.

How the assistant works here

Where people ask, what it draws on, and what comes back.

Where people ask

  • Microsoft Teams, steps 1 and 5

Who asks

  • Purchase team
  • Purchase head
  • Stores team

What it draws on

Apps

  • Odoo, steps 2 and 6
  • Outlook, step 3
  • Google Drive, step 4

Context

  • Item codes and names, step 1
  • Lead time definition, step 2
  • Supplier names and contacts, step 3
  • Rejection limit per item, step 4
  • Report to order links, step 4
  • Who may see prices, step 5

What comes back, and who decides

  • An answer with its sources, step 5

Who decides

  • Decides which suppliers to ask for a quote and where the next order goes, step 6

How a request runs

  1. Step 1, the assistant: Reads the buyer's question on Teams

  2. Step 2, the assistant: Pulls every order for the item from Odoo, with its price and the days from order to receipt

  3. Step 3, the assistant: Finds any price letter or delivery notice about the item in the purchase mailbox in Outlook

  4. Step 4, the assistant: Reads the incoming inspection report for each lot in Google Drive and totals the rejections

  5. Step 5, the assistant: Replies on Teams with the price, lead time and rejection record, and a link to each order, email and report

    Exception Shows both versions when the records disagree, such as an emailed price that differs from Odoo

  6. Step 6, a person: Decides which suppliers to ask for a quote and where the next order goes

    Person

The same flow works with the apps you use.

Who controls it

  • Access

    It runs with each person's own access, so it shows only what they could open themselves

  • Approvals

    The supplier, the price and the quantity stay the buyer's decision. The assistant gives the history

  • Record

    Every question, source, action and approval is recorded

This fits you if

  • Your buyers reorder the same items from 2 or more suppliers
  • Purchase orders and goods receipts are recorded in Odoo
  • Suppliers send price changes by email to a shared purchase mailbox
  • Quality files an inspection report for each incoming lot

What to watch for

  • Prices are shown to the purchase team and finance only. Stores and planning see dates, quantities and lead times
  • The assistant reads the shared purchase mailbox only, and leaves everyone's personal inbox alone
  • Quality writes the PO number on each inspection report, so the assistant can tie every lot to its order

Read more

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