The monthly MIS pack arrives with the numbers checked and the variances explained

The AI pulls the month from SAP, checks that every number ties back and drafts the reason behind each variance. Your financial controller edits and releases the pack.

Used day to day by
  • Financial controllers
  • Finance head
  • FP&A team

How it runs with AI

The day the books close, the AI pulls the month from SAP and the budget from Excel and runs the same tie-out checks your team runs today. It traces every variance above your threshold to its cause in SAP, by plant, product or cost centre, and drafts the commentary in the Power BI pack. Your financial controller edits the draft and releases it.

How it is done today

Once the books close, the MIS team exports the trial balance for each plant from SAP, pastes it into an Excel template and ties the totals back by hand. Then they email plant accountants and business heads to ask why the numbers moved. The pack reaches leadership around working day 10, and the commentary mostly restates the numbers.

Step by step

Where the work happens, what the AI does, and where it hands over to a person.

  1. Step 1, AI

    Pulls the month from SAP and runs your tie-out checks

    Needs to know: Month-end tie-out checks, Usual monthly accruals

    In SAP S/4HANA

    Exception to step 1

    Holds the pack and asks the plant accountant to post the missing entry

  2. Step 2, AI

    Compares every line with the budget

    Needs to know: Approved budget, Chart of accounts mapping

    In SAP S/4HANA , Excel

  3. Step 3, AI

    Traces each variance above your threshold to its cause in SAP

    Needs to know: Variance threshold, Business head per line

    In SAP S/4HANA

    Exception to step 3

    Marks the line for the business head when the cause sits outside SAP

  4. Step 4, AI

    Drafts the commentary next to each number in the pack

    Needs to know: Commentary style, Last month's pack

    In Power BI

  5. Step 5, Person

    Edits the draft and releases the pack to leadership

    In Power BI

What stays with a person

  • Edits the draft and releases the pack to leadership

Apps in this example

  • SAP S/4HANA
  • Excel
  • Power BI

The same flow works with the apps you use.

This fits you if

  • You report across several plants, entities or business units
  • Your MIS pack is built in Excel from SAP exports
  • Leadership reads last month's pack around the 10th working day
  • Your commentary says what moved more often than why it moved

What to watch for

  • Every number comes straight from SAP and your budget file through fixed reports. The AI writes the words around the numbers
  • Some causes sit outside SAP, like a competitor's price cut or a dealer dispute. The AI marks those lines for the business head to explain
  • Your finance team sets the threshold for commentary, as an amount, a share of budget or both
  • The pack reaches leadership after the financial controller signs it off

Read more

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