Every new circular is summarised and sent to the team that must act on it

The AI reads new circulars from the regulators you follow, summarises each one and sends it on Teams to the person who owns that obligation.

Used day to day by
  • Compliance team
  • Plant heads
  • Department heads

How it runs with AI

The AI checks each regulator website every morning, reads every new circular and writes a short summary: what changes, from when and for whom. It matches the change to your obligation register, sends it on Teams to the owner and logs the due date. Your compliance head sees every open item and decides the unclear ones.

Step by step

Where the work happens, what the AI does, and where it hands over to a person.

  1. Step 1, AI

    Checks every regulator website you follow, each morning

    Needs to know: Regulators you follow

    In Regulator websites

  2. Step 2, AI

    Reads each circular and sums it up: what changes, from when, for whom

    Needs to know: Your sites and businesses

    In Regulator websites

  3. Step 3, AI

    Matches each change to your obligation register and finds the owner

    Needs to know: Obligation register, Who owns each obligation

    In SharePoint

    Exception to step 3

    Sends it to the compliance head when it is unclear whether it applies

  4. Step 4, AI

    Sends the summary on Teams to the owner and asks them to confirm

    Needs to know: Who covers each site, Reminder timings

    In Microsoft Teams

    Exception to step 4

    Reminds the owner if there is no reply, then tells the compliance head

  5. Step 5, AI

    Logs the owners, the due date and the status in the tracker

    Needs to know: How the tracker is kept

    In SharePoint

  6. Step 6, Person

    Reviews the open items each Monday and decides the unclear ones

    In SharePoint

What stays with a person

  • Reviews the open items each Monday and decides the unclear ones

Apps in this example

  • Regulator websites
  • SharePoint
  • Microsoft Teams

The same flow works with the apps you use.

This fits you if

  • You have plants or offices in more than one state, each with its own regulators
  • You keep an obligation register or tracker with a named owner for each obligation
  • Circulars reach plant and function heads as forwarded emails today
  • An audit or a notice has brought up a change your team learnt about late

What to watch for

  • Whether a change applies to you, and how to comply, is a legal judgement. The AI gives its view with the reasons, and your compliance head or legal adviser decides the unclear ones
  • Each summary links to the original circular, and owners act on the original
  • Someone in compliance keeps the owners in the obligation register up to date as people change roles, so each update reaches the right person
  • Scanned circulars are read too, and a person checks the dates and amounts in them before the summary goes out

Read more

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